Accela Automation provides three levels of access (Full, Read Only, None) to Accela Automation objects and functions. Full access enables modification, Read Only enables viewing, and None provides no access. Accela Automation enforces access control on many different objects and functions, including workflow status, application types, inspections, calendars, FIDs, and so forth.
Accela Automation manages access permissions for modules, groups, and individual users. Unless you define specific access permissions at the group or individual user level, groups and users inherit access permissions from their parent module. You can set access permissions differently for the module to which a group belongs, the group to which an individual user belongs, and the individual user.
When access permissions differ between the module, group, and individual user, the access assigned at the most specific level applies. For example, if an individual user has Read access and the group to which they belong has Full access, Accela Automation enforces Read access.
The following table shows how Accela Automation might determine access when multiple security policies apply to a situation.
Accela Automation enables agencies to define up to four levels of user groups, each with their own access permissions. In addition, you can set access permissions at any of the four levels of record type structure. The best practice provides the most access at the highest level needed, then limits access at more specific levels, as required.
To set the permissions for an Accela Automation object, you associate the module, group, or individual user to the object of concern.
* FID: Four-digit identification numbers used to enable fields, security, permissions, and functionality in Accela Automation. For definitions of Accela Automation terms, see the Accela Automation Master Glossary.